Roles & Responsibilities
At the outset of the facilities master planning process, the District Leadership team set out to define the roles and responsibilities of the educational partner participant groups. These groups were refined throughout the process and ultimately comprised a Steering Committee, a Facilities Master Plan Committee, an Educational Visioning Committee, individual School Site Communities, and Focus Group interviews of representatives for specialized topics.
The groups provided input throughout the project, defining educational program goals and offering direction on facilities master planning goals. All input eventually led to the creation of a set of final recommendations that will be brought before the Board of Education for review, comment, and approval.
SSD’s Board of Education approved the FMP contract with LPA in May 2020 and was kept informed of the FMP process through informative updates at key points within the process. The entire Facilities Master Plan will be presented to the Board for their final priority recommendations and approval.
Steering Committee (SC) directed and coordinated the process and ensured that input from a range of educational partner groups would be optimized. Through regular meetings, this team was responsible for guiding the process through reviewing outcomes from the various groups and providing input on development of the site master plans and estimated budgets.
Facilities Master Plan Committee (FMPC) is comprised of a diverse group of District Leadership, school site representatives, city partner organizations staff, and local community partners. Meetings were be held to develop broad visioning concepts and to review and provide input on the development of the conceptual site master plans.
Focus Group interviews were held to gain understanding of the District’s day-to-day operations and future vision.
Individuals interviewed encompassed the following topics:
- Elementary & Secondary School Programs
- Student Services
- Special Education
- Maintenance, Operations, and Transportation
- Food Service
This data-gathering was performed at both the District-wide and individual school site levels to develop a holistic vision of the District’s needs within all areas of operation.
Educational Visioning Committee
Information gleaned from the Program Focus Groups is developed further in this workshop-type setting. Ideas and potential design recommendations are explored with members of Sunnyvale SD, representing the following areas:
- Program Leaders
- Instructional Coaches
- Classified Staff
- Certificated Staff
- Site Leadership/Principals
The purpose of this process is to inform the Learning Space Design Standards, a vital component of the overall Facilities Master Plan.
The intent of these standards is to establish a common baseline related to educational program delivery. Recommendations from this program vision are overlaid onto the existing school sites to determine the potential impact of the educational goals to the District’s existing facilities infrastructure. As projects are implemented, this visionary document will serve as a guideline for consistency across similar facilities and programs in the District.
A series of online surveys are interwoven within the FMP process:
Principals are surveyed early in the process. They begin with an online survey, then meet individually with the LPA planning team as part of the facilities assessment process, as a means to understand the individual school site operations, room uses, and how the facilities are helping or hindering the learning process.
An online Teacher & Staff survey was distributed shortly after the Principal Survey in late 2020 that targeted the usability of existing spaces and identified top needs at each school site.
An online Student survey for students in grades 4, 5, 7, and 8 was administered in February 2021.
An online Parent & Community was distributed in the fall of 2021.
School Site Committees (SSC) were formed to interact with the planning team to develop and confirm the conceptual master plan proposal for each school site in the District. Interaction with these educational partners include a Town Hall Meeting and a follow-up 1-on-1 interview with each site. Between these two sessions, each Principal engage their SSC and local community partners as they best see fit to gain feedback on the Draft Master Plan Diagrams. Participants may include School Site Counsels, PTAs, teachers, students, parents, and site administrators.